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EDDM – Is Every Door Direct Mail Right For You?

EVery Door Direct Mail Simplified

The USPS direct mail program called Every Door Direct Mail, begun in 2011, makes saturation mailing affordable for small businesses. Offer coupons, publicize events, send thanks, announce sales or online promotions, and discover new customers from areas you target – all at the lowest price ever.  However, as with all things postal, you may also encounter a few potentially confusing rules and paperwork. Read on for a little clarification…

What is Every Door Direct Mail?

EDDM is a USPS program that seeks to make direct mail easier and less costly for small businesses. Using EDDM Retail, you send your mailpiece without a list of addresses or a permit to every address in targeted areas (carrier routes) which you select. Each printed mailpiece will be exactly the same (i.e., no cost for variable data addressing, no individualized addresses). Customers go online and use the USPS EDDM Retail program to select carrier routes and generate necessary paperwork. Of course this saturation mailing has some limitations: you can only mail 5,000 pieces per mailer per day, your piece must meet the specs for a standard machinable flat, your piece must be printed with the correct EDDM indicia, and you must bring the mail physically to the Post Office that services the carrier routes you chose. Also you must fill out the requisite postal forms and labeling, as well as follow bundling and packaging requirements. You can read more online at usps.com/everydoordirectmail.

What is the Difference between EDDM Retail and EDDM BMEU?

BMEU stands for Business Mail Entry Unit. EDDM BMEU allows larger businesses who already maintain a mailer’s permit for payment and tracking of their direct mail to use their permit and to drop off their EDDM to the Business Mail Entry Unit. With this method, mailers are not limited to 5000 pieces per day and the rules for what type of mailpiece qualify are more flexible.

While you can go it alone with the Post Office online, EDDM may be a daunting task for anyone new to bulk mail. (You can check out details of the USPS program online here.) The USPS has posted an in-depth video presentation on the EDDM service. We have broken the video into two parts and you can watch them by clicking the video links:

Every Day Direct Mail Video 1
Watch the EDDM video part one

Every Day Direct Mail Video 2
Watch the EDDM video part two

What are the Benefits of Every Door Direct Mail?

Every Door Direct Mail service lets your business send advertising without the need of an address list or the cost of addressing. The USPS rate for EDDM averages $0.175 per piece! A letter carrier delivers your piece along with the day’s mail to every address on the routes you choose. EDDM allow you to:

  • TARGET every address
  • REDUCE production costs
  • SIMPLIFY the mailing process

Discover the Possibilities…

  • Invite customers to a Grand Opening or Open House
  • Offer timely coupons or promotions
  • Announce events & sales
  • Publicize your participation in community events
  • Highlight your hours of operation, new services,
  • menu, mission statement or products
  • Emphasize your location and enhance your brand
  • Thank customers for their patronage

EDDM helps retailers and service-based businesses reach their local target customers – a good fit for the following:

auto dealers and repair shops  •  restaurants  •  pharmacies
clothing stores  •  furniture dealers  •  flower shops
coffee shops  •  bakeries  •  attorneys  •  schools  •  real estate firms
health-care professionals & practices  •  dry cleaners  •  home-improvement companies

Downside?

EDDM paperwork
There’s always paperwork involved!

Perfect for some businesses and some direct mail objectives, EDDM is not always the smartest option for everyone. Why? In general, targeted direct mailings – where you “edit” your mailing list for various factors such as age, income, and lifestyle of the folks you want to reach – produce greater results and therefore greater profits. Consider these situations: if you are a restaurant and want to get coupons out into the hands of locals who pass by your place daily and are the most likely to stop in, EDDM saturation mailing could be your smartest approach. But if you are a business selling products specifically for the elderly or homebound, sending mailpieces to every address in a neighborhood could be a waste of your investment. A targeted mailing to only elderly or disabled residents in a wider area would yield more positive results.

Best advice?

Talk to your printer about which mailing strategies will work best with your budget and your direct mail goals. Rely on their experience with the USPS and with integrated marketing to make your life a little easier… and more affordable.

Contact us at ImageSmith to get started with Every Door Direct Mail today. You choose, through the USPS site, exactly the areas you wish to saturate with your mailing and we’ll handle all the paperwork, packaging and regulations. No mail list, no hassle, and – if you decide to take advantage of EDDM BMEU – no need to apply for a postage permit, you can use ours at no added cost.

 

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Auto Generate QR Codes with Data Merge in InDesign CC 2014

 

Generate QR Codes in InDesign Data Merge

The Data Merge function in InDesign is a powerful, versatile tool for integrated marketing. We use it for variable data printing to personalize individual pieces – text and images – and, if a direct mail piece, to address and barcode for delivery to the USPS. The latest enhancement to Data Merge is the ability to integrate automatically generated QR codes into the Data Merge workflow. The best part is InDesign does almost all the work.

As you may know, InDesign CC will automatically generate a QR code within a document.5 types of InDesign QR codes Choose Object – Generate QR Code. From the Content tab, you can choose which of 5 main classes of QR code information you want to create: Text, Website, Text Message, Email or Business Card/Contact Information. The Color tab will let you change the QR code from standard Black to one of your other Swatch colors. When you click OK, the code loads onto your cursor for placement (or if you already selected a placeholder box, it places itself on the page). It can be resized to any dimension needed and is a high fidelity graphic object – in other words, it behaves just like a vector piece of artwork.

To automatically generated MULTIPLE QR codes through a Data Merge, the key lies in correctly entering the data in your Data Source .csv or .txt file. You will need to create a column (in Excel for example) and – this is the important part – name the column beginning with a hashtag (for example, “#QRcodes“). Within that column you can mix and match any of the 5 types of codes, but the data entries must be in the following formats:

  • For plain text: simple, just enter the text you want to be encoded.
  • For an SMS Text Message: SMSTO:<Phone number>:<Message>  Example: SMSTO:8285551919:Call me!
  • For a Website Hyperlink: URL:<url>  Example: URL:http://www.imagesmith.com
  • For and Email Message: MATMSG:\nTo:<email address>\nSUB:<subject>;\nBODY:;;<body of email>  Example: MATMSG:\nTo:[email protected]\nSUB:Your Subject;\nBODY:;;bodyofemail
  • For Contact or Business Card Info: BEGIN:VCARD\nVERSION:2.1\nN:<last name>;<first name>\nFN:<full name>\nORG:<your workplace>\nTITLE:<job title>\nTEL;CELL:<cell number>\nTEL;WORK;VOICE:<voice number>\nADR;WORK:;;<address>;<city>;<state>;<zip>;<country>\nEMAIL;WORK;INTERNET:<email address>\nURL:<website url>\nEND:VCARD

Data Merge Panel in InDesignBack in InDesign, choose Select Data Source on the Data Merge panel options and then link the .txt or .csv file you created to this document. Draw a box as the placeholder for where you want the QR codes to print on your page. Now link that placeholder to the data by selecting it and then clicking the “qrcodes” field title in the Data Merge panel (the hashtag you put on that column in Excel will not show up in InDesign, but it does allow InDesign to recognize that data as QR code information). Your placeholder will then have a dashed border selection line around it, signifying it will create QR codes when merged.

Finally, merge your document either by choosing “Create Merged Document” (which will give you a multi-page InDesign document) or “Export to PDF” (which creates the finished multi-page PDF file). If your InDesign document is a 2-pager and you have an .txt or .csv file of 100 entries linked, you will create a 200 page PDF file.

One snag: I cannot figure out how to generate QR codes this way in any color other than black. While InDesign lets you choose a color for individual codes you create within the application, I have not been able to find out how to “colorize” the placeholder for the merge in order to generate multiple QR codes through Data Merge that are any color other than black. If you know, please tell us how. If not, then perhaps that ability will come in a future update.

 

Strive to buy your print locally! A community printer will understand communication and design, with a special emphasis on your local market. They should be able to provide you with the latest information, inspiration, technical advice, and innovative ideas for communicating your message through print, design and typography, signage, apparel, variable data printing and direct mail, integrated marketing and environmentally responsible printing. If they can’t, you have the wrong printer! The best advice, always, is to ASK YOUR PRINTER!

 

Call us at 828.684.4512. ImageSmith is a full-service print and marketing provider located in Arden, North Carolina. Contact us at ImageSmith for quotes on all your print and marketing projects, and more useful tips on how to create custom, effective, high impact marketing solutions.
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Upgrading to Adobe CC 2014 for Print – The Designer’s Not-Quite-Definitive Guide

 

Creative Cloud 2014

The Adobe suite of Creative Cloud programs continues to expand, encompassing far more than the standard prepress desktop publishing tools to which many graphic designers and printers have become accustomed. In addition to our graphic design/print trifecta of InDesign, PhotoShop and Illustrator, CC includes over a dozen separate industry-leading programs for website and mobile app development, video and audio editing, and additional perks like Bridge, TypeKit and Behance. The entire bundle – as well as the upkeep of consistent fixes and updates – can seem a daunting beast to contain.

So… after getting settled in with the Adobe cloud-based versions and their new subscription service last year, the introduction of CC 2014 seemed to come around pretty suddenly. With all new stand-alone installations of InDesign, PhotoShop and Illustrator – didn’t we just do this? – the rapidity of updates might seem a little unsettling. Luckily, Adobe has made the change this time as painless as possible. While I in no way pretend to be up on all the latest tech improvements and cutting-edge changes in the Creative Cloud suite (the website says there are “hundreds”), I can tell you some of the perks we encountered installing the new programs that take the edge off the change and even got us excited about the new improvements.

First, Acrobat has not changed in the 2014 update. Acrobat is essential for file transfer between graphic designers and printers, so new updates can often impact standard procedures in unexpected ways! In our printshop, we use some very specific third-party plug-ins for Acrobat XI Pro that are essential to our prepress workflow – imposition, preflighting, repurposing, etc. Traditionally, when Acrobat upgrades to an entirely new version, we have to wait a while for all the plug-ins to release compatible updates. That won’t be a problem for you this time around.

To be clear, InDesign, PhotoShop and Illustrator CC 2014 are all new versions. You can leave your previous CC and CS versions installed and running, and choose to uninstall them at a later time if you desire. You will, however, have to reinstall any plug-ins to your new 2014 versions in order to access them.

InDesign CC 2014

Adobe did a GREAT job in creating a seamless transition experience for InDesign users. Updating to InDesign CC 2014 will automatically migrate your presets and settings from the previous version to your 2014 joint. No jarring initial view that bears little resemblance to the InDesign interface you have grown to love – your workspaces, preferences, and keyboard shortcuts are all automatically transferred. The “What’s New” introductory pop-up window includes access to easy-to-view videos of the 5 major enhancements as well a link to the Adobe website with more information on all 11 of the important changes. The videos will introduce you to: InDesign CC 2014 Migrates Presets

  1. The aforementioned seamless update to customize your interface just like you had it before. (Even our plug-in for Ajar’s HTML5 export installed – wasn’t expecting that.)
  2. A new EPUB fixed layouts export definition. It does a better job of handling illustrations and photography when exporting to EPUB, as well as creating your Table of Contents and handling interactive video and audio.
  3. An awesome new feature that allows you to move rows and columns in Tables with just a click and drag.
  4. The handy ability to group colors within your swatches palette.
  5. Enhancements to the Search feature: you can now search forward and backward using “Find Previous” as well as “Find Next.”

PhotoShop and Illustrator have some great new features for designers preparing files for print, also. Illustrator’s new attractions are a newly rebuilt pencil tool, the ability to reshape path segments, Live Shapes, Live Corners and integration with Typekit. The “Welcome” screen does a good job of introducing all of the new features. PhotoShop includes new Path and Shape Blur Effects, Typekit, new Smart Guide features, and selection of an area based on what is in focus. Installing the new versions did not automatically import my old workspace and preferences, unfortunately.

Overall, don’t fear the change of an update to CC 2014 – the new perks are worth the effort and the transition for us went hitch-free. With that behind you, you’ll be ready for the next one coming down the line.

 

Strive to buy your print locally! A community printer will understand communication and design, with a special emphasis on your local market. They should be able to provide you with the latest information, inspiration, technical advice, and innovative ideas for communicating your message through print, design and typography, signage, apparel, variable data printing and direct mail, integrated marketing and environmental responsible printing. If they can’t, you have the wrong printer! The best advice, always, is to ASK YOUR PRINTER!

Call us at 828.684.4512. ImageSmith is a full-service print and marketing provider located in Arden, North Carolina. Contact us at ImageSmith for quotes on all your print and marketing projects, and more useful tips on how to create custom, effective, high impact marketing solutions.
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Remembering MAD Magazine’s Al Feldstein, Print & Comedy Success Story

 

1968 cover of MAD magazine
My worn and well-read issue of MAD magazine from 1968, with the Beatles and Mia Farrow on the cover.

The graphic design of MAD magazine covers has always been a parody itself of publications like TIME or Esquire or Cosmopolitan. Eyecatching and insightful, they poke fun at current political and cultural news with a satirical slant and the gap-toothed smile of Alfred E. Neumann. This week, Al Feldstein – longtime editor of MAD magazine in it’s heyday from 1956 to 1984 – passed away at age 88. He was an influential force in one of the big success stories of magazine publishing and comedy in print, guiding MAD from a fledgling comic book to a leading magazine of satire and humor in the pre-digital age.

Feldstein took MAD from a publication of a few hundred thousand to well over 2 million at its peak. “Basically everyone who was young between 1955 and 1975 read MAD, and that’s where your sense of humor came from,” said Bill Oakley, producer of The Simpsons. Today, those issues are collected by fans who treasure the magazine. Irreverent, satirical humor and spoofs of popular culture were the mainstay with recurring features like Spy vs. Spy, The Lighter Side of…, movie and TV satires, and a back cover called a “Fold-In”: a full page image and question that, once folded over onto itself, created a surprise alternate image and answer. MAD ad parodies, long before Saturday Night Live, were included in each issue, sometimes using Al himself:

parody ads from MAD magazine
source

 

So many institutions of the comedy world in print, television and the internet through the years owe much to MAD and Al Feldstein: Laugh-In, Saturday Night Live, National Lampoon, The Simpsons, SouthPark, The Onion. MAD lives on today in print and online. You can check out their website here. There’s even a MAD app for iPad released in 2012.

 

 

Find you printing success story by partnering with a local printer! A community printer will understand communication and design, with a special emphasis on your local market. They should be able to provide you with the latest information, inspiration, technical advice, and innovative ideas for communicating your message through print, design and typography, signage, apparel, variable data printing and direct mail, integrated marketing and environmental responsible printing. If they can’t, you have the wrong printer! The best advice, always, is to ASK YOUR PRINTER!

Call us at 828.684.4512. ImageSmith is a full-service print and marketing provider located in Arden, North Carolina. Contact us at ImageSmith for quotes on all your print and marketing projects, and more useful tips on how to create custom, effective, high impact marketing solutions.
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Retro Gizmo: Artifacts from the Pre-Digital PrePress Department

 

Light Table, Prepress Department

Last year we featured a blogpost on an antique piece of bindery equipment still being used in our print shop. Today, we’re thinking about a few other vintage relics that have been gathering dust in the art department. The pre-digital days in prepress were not all that long ago – extending into the 1990s. The print industry was an early adopter of computer technology with digital imaging technologies, workflow and of course design software from the early days of Adobe, Quark, Corel, Aldus and others. Early Macs were the industry leader in digital typesetting, page layout and graphics. Both the design process and the photographic techniques used to image plates for offset printing underwent a rapid transition just before the new millennium.

The 90s saw the tail end of prepress imaging techniques that had evolved over decades.  Design skills included “paste-up” – manually positioning type and graphics onto each master sheet for printing. You’ll really appreciate a straight tool line once you paste on a piece of tool-line tape by hand! For graphic elements and photographs, anything other than 100% black had to be rasterized by imagesetters into “dots” to create grayscale halftones. Full color printing required four separate pieces of developed film, “stripped” into exact position with a hand-trimmed mask. Large print shops had many full-time employees whose job was to “strip” plates for the press, usually at light tables like the one seen at the top of this post. Below are some relics from those days when graphic design was as much craft as art:

Scale for enlargements
Resizing graphics and text was often done photographically before desktop publishing – requiring some math skills for percentages of enlargement or reduction. This handy tool was invaluable.
Pre-Digital Artroom Supplies
Paste-up: manually creating a master of the printed page. Red Litho Tape was used to block any light shining through a stripping sheet. “Cold Type” supplies included decorative tool lines in the form of tape. E-rulers were handy for measuring point size of imaged type.
Art Room Supplies
Strippers were small metal tabs used to keep film in perfect alignment for processing plates. It was also the name for the folks who handled that entire process. The orange sheet here is a stripping sheet, where printable areas would be opened up (masked) to allow photographic imaging of the press plates.
T-Square and grayscale or color targets
Manual skills and a steady hand were essential skills for paste-up. The T-square and other tools helped. Also, much of the imaging process relied on traditional photographic techniques to achieve proper color and grayscale output.

 

The skill and craft of fine printing and effective marketing is more alive today in the digital world than ever before. Strive to buy your print locally! A community printer will understand communication and design, with a special emphasis on your local market. They should be able to provide you with the latest information, inspiration, technical advice, and innovative ideas for communicating your message through print, design and typography, signage, apparel, variable data printing and direct mail, integrated marketing and environmental responsible printing. If they can’t, you have the wrong printer! The best advice, always, is to ASK YOUR PRINTER!

Call us at 828.684.4512. ImageSmith is a full-service print and marketing provider located in Arden, North Carolina. Contact us at ImageSmith for quotes on all your print and marketing projects, and more useful tips on how to create custom, effective, high impact marketing solutions.
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9 on Design: Websites and Blogs to Inspire You

 

So many rich, inspirational, informative websites and blogs are now online that help keep us here at ImageSmith up to date. We have many favorites, and want to share a few in this post with the hope you find and bookmark a new resource to fire up your imagination. They are a true mixture, but one common denominator is they always help to provide inspiration and insight for design and marketing ideas.

In no certain order:

 

inkondapaper.com

inkondapaper.com

“All things PRINT all the time.” Now with that tagline, you know we love this site. The proud creation of Chicago-based Brian Szubinski and Jason Shudy, inkondapaper is full of the latest news on print, design, direct mail, technology and more. A great resource for anyone working in or relying on the creativity and innovation of the print world.

mediabistro.com

mediabistro.com

With their tagline “the pulse of media”,  media bistro is an expansive site hosting many different blogs all serving as an international resource for media professionals. Keep up with news from a variety of fields you may not have time to otherwise be an expert on such as 3D printing, mobile apps, job searches, public relations, advertising, semantic web and broadcast news.

studiodaas
studiodaas

Studiodaas Magazine or www.dnjg.be

Based in Rotterdam, this site with the cute green housefly logo is rich with stories, links, downloads and information about “design, web design, typography, web development, graphic design, photography and more…” Browse around and discover great links to tutorials on innovative typography, print projects, free font downloads. The site is well curated and geared for the progressive designer.

Flavorwire.com

flavorwire.com

Live from New York, Flavorwire is a slick, up-to-the-minute website that features original reporting and critique on global cultural news. Their Twitter profile says that includes: “art, books, music, and pop culture the world over. Highbrow, lowbrow, and everything in between.” Click over on the right to the Design section for great news and inspiration about the field of graphic design.

rebento
rebento

rebento.com.pt

The blog of graphic designer Visco Duque from Lisbon, Portugal – Rebento never fails to feature innovative, fresh, cutting edge designs, photography and illustrations that are an inspiration. It feels like a world market of design, a great place to browse.

inspirationhut
inspirationhut

Inspirationhut.com

Modern magazine redesigns, world’s biggest sand artwork, engraved typography, paintings for the blind…. just a sample of the wonderful mixture of current articles on Inspirationhut. This online art and design “magazine” focuses on talent and inspiration, and also offers frequent font, psd, texture and other downloads that designers love to find.

youthedesigner
youthedesigner

youthedesigner.com

A “graphic design lifestyle blog,” youthedesigner’s focus is the design professional – so expect to find practical inspirational spotlights and interviews, news on competitions, workshops, and technology as well as freebies, contests, print templates, info graphics, and the like.

trufblog
trufblog

trüfblog.com

The blog of Trüf creative, an award winning design firm in Santa Monica, CA – “A Creative Studio Obsessed with Designing Better Brands.”  Great sense of style and color, this blog always inspires and informs.

messynessychic.com
messynessychic.com

messynessychic.com

“Blogging on the offbeat, the unique and the chic” – articles here on fashion, culture and inspiration feel like a great find in neat corner shop. Another great place to browse. 

 

 

 

ImageSmith is proud to be a printer in an exciting era of digital communication. Your printer should be able to provide you with the latest information, inspiration, technical advice, and innovative ideas for communicating your message through print, design and typography, signage, apparel, variable data printing and direct mail, integrated marketing and environmental responsible printing. They should also be able to work with you to solve any difficult prepress issues with your files. If they can’t, you have the wrong printer! The best advice, always, is to ASK YOUR PRINTER!
Call us at 828.684.4512. ImageSmith is a full-service print and marketing provider located in Arden, North Carolina. Contact us at ImageSmith for quotes on all your print and marketing projects, and more useful tips on how to create custom, effective, high impact marketing solutions.
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Acclaim or Blame, Magazine Cover Designs Show the Power of Print

Print Power

If I had the time, I think I would start a blog just to feature news about dramatic, controversial, catalytic, magazine cover designs. Just in the past recent weeks, the following covers have stirred up online interest:

  • The New York Post, well known for a penchant for crossing the line with cover headlines, angered many with a cover featuring a murdered Jewish real estate developer and the headline “Who Didn’t Want Him Dead”
  • The New Yorker captured both the pride and sorrow over the passing of Nelson Mandela with a moving and popular cover by artist Kadir Nelson.
  • Issues of body image and charges of “fat-shaming” were provoked when Elle magazine featured actress Melissa McCarthy on its Women in Hollywood issue in an oversized coat. A subsequent Mindy Kaling cover also got Elle more online heat as many considered the close-up photo of the actress to be an attempt to downplay her figure, where ‘skinnier’ stars received the full body treatment.
  • Just being on the first cover of the year seems to have been newsworthy as Seth Meyers graced the cover of Time this January, spawning a number of stories about his popularity and the future of late night viewing.

Major online news outlets often feature stories on current magazine or newspaper covers that either offend, surprise or inspire. Boston Magazine Cover Book covers certainly sell books, but magazine and newspaper covers can take extra advantage of the heat of the moment – energized by the immediacy of unfolding events in the news. Indeed, the editorial and design goal of these publications is that priceless viral buzz, and great designers are pushing the envelope of what the public will accept with dramatic and innovative images. While the power of such newsstand pulpits as the popular magazine or newspaper cover was obvious in the pre-digital era, the fact that a printed cover is news today points to a powerful quality of print. An online image can certainly stir emotions and controversy, but why is the printed image even more powerful? How has its authenticity and power crossed the digital divide to remain so effective today amid a sea of online images and news outlets?

 

Time Cover Mom EnoughOne aspect of print that helps to explain this is the physical, tactile nature of print. The image is not just flickering onto a computer or mobile screen, but exists as a hand-held, fixed object. Holding print feels more personal and immediate – otherwise, why would a printed card seem more personal than an e-vite? Why wouldn’t a college graduate just want their diploma sent over as a pdf? Print gives a physical existence to images and messages that digital media does not provide.

Print also turns up, often uninvited, in our daily lives. It is waiting for you at the grocery store checkout, it’s image and inherent message is talking to you from the airport newsstand, coffeehouse table, doctor’s office waiting room. That physical quality of print combined with concurrent digital, online exposure is the core of successful marketing today: integrated marketing that takes advantage of both newer AND older technology.

Obamas on New Yorker

Ink on paper, great photography or illustration and powerful design – these covers excite, enrage, encourage, offend, inspire and influence. And they certainly do sell. Check this link for a compilation of some of the most controversial covers of all time… or this compilation that shows how today’s controversies often fade very quickly to become “no big deal.”

For a superior article on the thought, design and evolution of magazine cover art and text, read this article at Salon.

 

ImageSmith is proud to be a printer in an exciting era of digital communication. Your printer should be able to provide you with the latest information, inspiration, technical advice, and innovative ideas for communicating your message through print, design and typography, signage, apparel, variable data printing and direct mail, integrated marketing and environmental responsible printing. They should also be able to work with you to solve any difficult prepress issues with your files. If they can’t, you have the wrong printer! The best advice, always, is to ASK YOUR PRINTER!
Call us at 828.684.4512. ImageSmith is a full-service print and marketing provider located in Arden, North Carolina. Contact us at ImageSmith for quotes on all your print and marketing projects, and more useful tips on how to create custom, effective, high impact marketing solutions.
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Bleeding Edge: How to Properly Create Bleed Area for Print

 

Bleed Area for Print

We’ve written at ImageBlog before about how to create proper bleed area for your print files. Missing or insufficient bleed area and crop marks rank in the top three of prepress problems along with color separations and font issues. Interestingly, thanks to improved pdf creation in desktop publishing applications and the more forgiving nature of a digital printing workflow, those latter two problems are increasingly a thing of the past. But not for the old missing bleed area problem!

Bleed is any printed area that extends off the edge of the page. Presses do not print to the very edge of a sheet, so files with bleeding elements must be larger than the desired finished size and printed on larger sizes of paper, then cut down. Knowing that ahead of time, you can easily create files and export pdfs that will trim out exactly as you expect.

You might be surprised, but many folks think their printer can add a workable bleed area to most any file. In reality, some printers will attempt to make a non-bleeding file “work” without telling you the customer, in an effort to save the extra time and hassle. A file can be printed slightly larger than 100%, which will allow a slight trim area. Also, some printers will cut a file slightly smaller than the finished size – a risky move if done without your consent, but one that also will create a finished bleed edge. If the bleed is a solid color, the file can be imposed on top of a bleed area of the same color. All of these work-arounds are less than ideal solutions, and you could be charged more in prepress costs for the fix. Here’s how to create the bleed you need in your layout program.

Remember, the bleed area you define upon originally opening your new document is only the bleed area that appears on your screen as you work on your file. It IS NOT (necessarily) the bleed area that automatically ends up in the pdf file you output for print.

 

InDesign

InDesign makes this very simple. Set up your new document size, and at this step give yourself as much Bleed Area to work with as you want. Some folks put in 1/8″ because the actual pieces of artwork or color rarely need to extend any further off the page than that small amount. However, when you export your final pdf, go to the Marks and Bleeds Tab, choose only crop marks, then at this step add .5″ of Bleed Area to the pdf file on each of the four sides. Do NOT check the box “Use Document Bleed Settings”.

Marks and Bleed Area
Crop Marks and 1/2 inch Bleed Area

If you do, the final pdf will try to size itself to include the bleed area you put in at document setup. If that is insufficient to hold the crop marks, the pdf will auto-enlarge to accommodate the crop marks and the finished size will be something odd like 8.821 x 9.415 – not so easy to work with when imposition time comes. Keeping the math simple, if you put in .5″ at export as your bleed area, your 8.5″ x 11″ document will create a pdf that is 9.5″ x 12″ wide. Perfect for a bleed.

PhotoShop

If you design entirely in Photoshop, you need to initially create your document LARGER than the finished size. Again, keep the math simple by using .5″ extra on each side: a finished piece at 9″ x 5″ would be a PhotoShop document of 10″ x 6″. You can add the crop marks yourself, or simply tell your printer that the bleed area is there and let them add the correct crop marks for final cutting. The important part is to have the actual bleed area on there!

Illustrator

If you work in Illustrator to create your final print files or pdfs, simply choose File – Save As and then choose pdf/x-1A. Just like in InDesign, go to the Marks and Bleeds tab, turn on crop marks and allow a .5″ bleed on all four sides of the finished pdf file. If you submit a native Illustrator file or eps, you can also add crop marks around an object by choosing Object – Create Trim Marks. Just be sure your Artboard is large enough to accommodate those marks.

 

ImageSmith is proud to be a printer in an exciting era of digital communication. Your printer should be able to provide you with the latest information, inspiration, technical advice, and innovative ideas for communicating your message through print, design and typography, signage, apparel, variable data printing and direct mail, integrated marketing and environmental responsible printing. They should also be able to work with you to solve any difficult prepress issues with your files. If they can’t, you have the wrong printer! The best advice, always, is to ASK YOUR PRINTER!

Call us at 828.684.4512. ImageSmith is a full-service print and marketing provider located in Arden, North Carolina. Contact us at ImageSmith for quotes on all your print and marketing projects, and more useful tips on how to create custom, effective, high impact marketing solutions.